Manage a CLE Course Question Bank

The Question Bank is a great resource for managing CLE quiz questions. Every CLE course has a question bank that can be organized into categories and subcategories. This helps manage and build quizzes from quarter to quarter, as well as tracking objectives.

To access and manage a question bank in a CLE course:

You can access the Question Bank in two ways.

  1. The first option is to navigate to the main course page, click on More in the Secondary navigation bar, and then select Question Bank.
  2. Alternatively, you can go to the quiz and find the Question Bank option in the Quiz navigation bar.

A screenshot showing how to manage a CLE questionbank.png

From the drop-down navigation menu under the Secondary navigation bar, select the Questions link that takes you to the question bank and displays all of the questions in the course. From this page, you can create a new question, edit questions, and move questions from one category to another.

A screenshot showing how to create a new question.png

Let's familiarize ourselves with the features in each column:

• Actions: In the Actions column, you can perform various actions such as editing, duplicating, or previewing questions. You can also access the question's history and view its different versions.
• Status: The Status column indicates whether questions are ready to be used in quizzes or require checking by instructors. When creating a question, you can specify whether it is a draft or ready for use, and this column reflects that information.
• Version: The Version refers to the different edits made to a question. You can find specific details about the question's editing history in the Actions menu under History.
• Comments: Instructors can use the Comments feature to provide feedback and comments on a question as part of the peer review and quality assurance process.
• Usage: The Usage column displays the number of quizzes in which a question is used, along with a link to more specific details about its usage.
• Last Used: The Last Used column indicates the date and time when a student last attempted a question.
Needs checking: The Needs checking highlight alerts you to questions that may have a problem based on their results, indicating that they should be reviewed.

Select a Category

The questions in the quiz module are initially organized into a single category called "Default." However, it is recommended to create additional categories to better organize the questions. This not only facilitates finding specific questions but also simplifies the use of random questions and matching questions. You can establish a hierarchy of categories by creating subcategories within parent categories.

By utilizing categories and subcategories, you can avoid having all your questions in one large list within the quiz module. The hierarchical structure allows for the separation of categories into subcategories and further sub-subcategories, and so on indefinitely. This categorization system, when combined with random question selection, provides powerful flexibility, as you can choose questions from a specific category or any of its subcategories.

Each category is assigned a context that determines where the questions in that category can be used:

  • Activity context: Questions are exclusively available within the activity module.
  • Course context: Questions can be accessed in all activity modules within the course.
  • Course category context: Questions are accessible in all activity modules and courses within the course category.
  • System context: Questions are available across all courses and activities on the entire site.

Add a category

  1. On the Question bank page, Choose Categories from the dropdown menu in the left-hand corner.
  2. Here you will see a list of current categories as well as the button to add a new category, click the Add category button.

A screenshot showing how to add a new category in the questionbank.png

On the Add category page, follow these steps:

  1. Select the Parent category where your new category will be positioned. The parent category is the one that will contain the new category. If you choose Top, it means the category will not be nested within any other category.
    • If you place your category within another category, it becomes a sub-category of the parent.
    • Choosing Top means your category will be a top-level category, not a sub-category.

2. Enter the name of your new question category in the provided text box.

3. Provide a meaningful description for the category in the category info area.

4. Click the Add Category button. Your new question category will now appear in the list of current categories.

A screenshot showing how to add a new category in the questionbank.png

Question bank tips:

  • Put descriptive information in the question name so you can quickly identify the question. The question name is never displayed to students before, during, or after a quiz. This is especially useful if you are managing a large question bank.
  • Create question categories and subcategories – it is better than keeping all your questions in one large category.
  • Use special characters in the question name to indicate the status of the question. For example, an * may indicate that the question is currently being developed and should not be used in a current quiz. 
  • Questions can be assigned to a category while being created and can be moved from one category to another any time after the question has been added to the question bank.
  • Ensure that each category contains a variety of good questions, allowing you to randomize questions, asking different questions to each student for the same quiz.

Question bank resources:

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