Add a Zoom Meeting Activity to a CLE Course

CLE_03-01_Zoom_01.pngWith the Zoom plug-in for the CLE, you can set up online office hours, deliver a presentation with screen sharing, lead study groups, or create an always-open online conference room for students to drop in and collaborate. The Zoom platform provides two-way, real-time video and audio communication tools and is free to use for UCSF faculty, staff, and students. The Zoom plug-in simplifies the process of creating and joining Zoom meetings from within the CLE.

The process for adding a Zoom meeting to a CLE course is just like adding any activity to a course and can be done by anyone with an editing role in the course. Anyone with access to the course can view the activity, including students and participants.

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If you try to add a Zoom meeting to a CLE course but have not yet used the UCSF Zoom service to schedule meetings, you will be prompted to log in to This will create your Zoom account. After completing that, return to the CLE and continue the activity creation process.

Zoom Account

Steps for adding the activity:

  1. From the home page of your course, click the gear icon and turn Edit mode on from the drop-down menu.
  2. From within a topic section, click the Add an activity or resource link.
  3. In the window that appears, select the Zoom meeting resource type. This will take you to the settings page for the new Zoom meeting.

  4. For Meeting configuration, select each option that applies to you:
    • Topic – provide a name for the meeting
    • When and Duration – set the start date, time, and duration
    • Recurring – leave the session open indefinitely, with no end time
    • Webinar – N/A, this setting does not apply to our version of Zoom
    • Password – this is optional. You can also use groups and groupings to restrict access
    • Host video and Participants video – we recommend leaving these set to On
    • Audio options – we recommend leaving this set to VoIP and Telephony to allow both phone and device-based audio connections (i.e., your laptop microphone and speakers)
    • Meeting option – we recommend setting this to Enable join before host
    • Alternative hosts* – add the email addresses (separated by commas) of other users who should be able to launch and facilitate the Zoom meeting
    • Grade – optional. Enable if you want students to automatically receive points for joining the Zoom meeting
  5. Click Save and return to course to return to your main course page, or Save and display to view the Zoom page.

Suppose the Zoom activity is added to the course by a category manager, teaching assistant, or course coordinator. In that case, the actual meeting leader (i.e., the course instructor) must be added to the Alternative hosts field. Otherwise, the meeting can become linked to the wrong user’s Zoom account, or the instructor will not have full control over the meeting. Alternatively, if the Zoom activity is being added to the course by a category manager, they can “log in as” the host user before adding the activity.

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